Rules and Constitution | haiganglingclub

RULES AND CONSTITUTION

1. Name :

The name of the Club shall be the Haig Angling Club.

2. Objects:

The general objects of the Club (Not-for-Profit/an unincorporated association) shall be to provide the facilities of an angling club for its members, including the organisation and provision of angling and to promote the interests of angling and anglers.

3. Trustees

The Charities Act 1993 (S97) defines charity trustees as “the persons having the general control and management of the administration of a charity”. For the purposes of Haig Angling Club there shall be Holding Trustees and Managing Trustees. Detailed below describes the roles that Holding, and Management Trustees play.

(a) There shall be not less than two nor more than four Holding Trustees of the Club.

The current nominated Holding Trustees are:

The Senior Officials of the Club as appointed at the AGM.

The subsequent appointment of Holding Trustees shall be by the Management Committee.

(b) Holding Trustees shall hold office until death, resignation in writing (but only if enough

trustees will remain in office when resignation takes effect) or until removed from office by a resolution of the Management Committee.

Management Committee (Managing Trustees), to be dealt with by them, as the Membership shall from time to time direct by resolution.

(d) Leases and fishing leases shall be vested in the Holding Trustees, to be dealt with by them

as the Membership shall from time to time direct by resolution.

(e) The Holding Trustees and the Management Committee (Managing Trustees) shall be

indemnified from the assets of the Club, against any risk and expense incurred by them in pursuance of their office.

4. Membership:

(a) The Club shall consist of the following classes of members:

- Ordinary Full Members; (Senior, 18 or over on 1st April),

- Concession (over 65 or in receipt of disability benefits)

- Temporary Members; (Day Ticket Holders).

- Honorary Members; (elected at AGM)

- Junior intermediate (16 before 1st April or under 18 on 1st April)

- Junior Member; (16 and under) on 1st April

(b) Membership in any class may be limited by the Management Committee subject to

confirmation at the next General Meeting.

5. Ordinary Membership:

(a) Admission to Ordinary Membership shall be by application to the Management Committee

(via the Treasurer), who may refuse any application.

(b) Every candidate elected to Ordinary Membership shall be notified of his election by the

Secretary/Treasurer and upon paying, where applicable the appropriate annual subscription (which shall be paid within two weeks of the said notification, or the election shall be void) he shall be a member of the Club and shall be deemed to have agreed to be bound by the Rules and Bye laws of the Club.

6. Honorary Membership:

Honorary Members may be elected at the discretion of the Management Committee and verified at the AGM through the vote of the members present.

7. Subscription:

The annual subscription payable by Ordinary Members shall be such sum, as the members shall determine from time to time at the Annual General Meeting. It shall be payable on election to Ordinary Membership and thereafter annually on the 1st day of April and no later than the 30th day of April each year.

(N.B. Special rules can be made if desired for subscriptions, for members joining after 1st October in the year, for juveniles and for entrance fees).

8. Resignations:

A member may resign his membership at any time by notice in writing to the Secretary.

9. Expulsion:

(a) The Management Committee shall expel from the Club any member for conduct which in their

opinion is harmful/damaging to the interests of the Club or its property or its members or angling. Prior to expelling a member, the Management Committee shall inquire into their conduct, and they shall be given a reasonable opportunity to defend and justify their actions either in writing or by appearing before the Management Committee as he shall elect. The Management Committee’s power to expel shall be on a majority vote of those present at the Inquiry.

(b) An expelled member shall forfeit all rights and privileges of membership but shall remain liable for

any dues or debts to the Club which became payable or were incurred before the date of expulsion.

10. Management:

The management of the Club shall be vested in the Management Committee (except as otherwise provided by these Rules).

11. Senior Officials (Holding Trustees):

A Chairman, Vice Chairman, Secretary and Treasurer shall be elected every three years, after indicating their consent, being proposed, and seconded and shall automatically become a member of the Management Committee.

12. The Management Committee (Managing Trustees):

(a) The Committee shall consist of the Chairman, Vice Chairman, Secretary, Treasurer and not

less than (3) or more than (8) Ordinary Members of the Club elected at an Annual General Meeting and shall have the power to co-opt up to two members and may in their discretion invite any persons, whether members or not, to attend any Management Committee meeting.

(b) The senior officials: Chairman, Secretary and Treasurer shall all read and accept through

signature the Terms of Reference for ‘Persons Elected to Senior Management Roles of Haig Angling Club’ before taking office.

Management Committee and any member so appointed shall retire at the next Annual General Meeting but shall be eligible for re-election.

(d) The Management Committee shall meet at least four times each year to examine the

accounts and arrange the affairs of the Club, and minutes shall be recorded by the Club Secretary (or his nominee) and accepted by the Management Committee, for every meeting held.

13. Byelaws:

(a) The Byelaws set out in the Appendix 1 to these Rules and Constitution and any byelaws

made under para (b) of this Rule shall be binding upon the members until repealed by the Management Committee or by a resolution of a General Meeting, subject to any amendment made under para (b) of this Rule.

(b) The Management Committee shall from time to time make, repeal, or amend all such

byelaws as they deem expedient (provided that they shall not be inconsistent with these Rules) to take effect unless set aside at a General Meeting.

14. Annual General Meetings:

The Annual General Meeting of the Club shall be held in the month of March in each year to receive and consider the audited accounts and annual balance sheet prepared by the Treasurer; to appoint officers and auditors; to fill vacancies on the Management Committee; and to decide on any resolution submitted by the Committee or under Rule17.

15. Special General Meetings:

A Special General Meeting of the Club may be held at any time that the Management Committee shall determine and the Management Committee shall call a Special General Meeting upon a request in writing to the Secretary, by ten Club members for a purpose stated in the request and upon receipt of such request, unless they shall determine the purpose to be frivolous, the Management Committee shall call the meeting within one calendar month of the request made to the Secretary.

16. Notices of General Meetings and Resolutions:

(a) Notice of any resolution to be moved at a General Meeting unless recommended by the

Management Committee shall be submitted in writing to the Secretary at least 30 days before the meeting and signed by the proposer and seconder.

(b) Notice of the date, time and place of every General Meeting shall be sent to each member of

the Club at his last known address at least 10 days before the date of the meeting or 14 days in the case of the AGM.

notice to any member, shall not invalidate any of the proceedings of the meeting.

17. Proceedings at General Meetings:

(a) Not less than fifteen percent of members shall constitute a quorum at any General Meeting.

(b) Absences of Quorum:

If ten (10) minutes from the time appointed for the Meeting a Quorum is not present, the Meeting, if called at the request of the members, shall be dissolved. In any other case, the Meeting shall be adjourned. If after ten minutes from the appointed time for an Adjourned Meeting a Quorum is not present, the members present shall be a quorum.

absence of both a member elected by the members present, shall take the Chair. The Chairman/Vice Chairman and all Ordinary Members present shall be entitled to vote and in the event of an equality of votes the Chairman/Vice Chairman shall have a second or casting vote.

(d) Except as otherwise provided by these Rules, a majority vote of the Ordinary Members

present and voting shall carry any motion or resolution, save that no Rule of the Club may be made, repealed or amended on a vote of less than two thirds of the members present and voting.

18. Interpretation:

(a) The Management Committee shall be the authority for the interpretation of the Club Rules

and Byelaws and the decision of the Management Committee upon any question of interpretation of any matter affecting the Club not provided for by the Rules and Byelaws shall be dealt with by the Management Committee.

(b) In the Club Rules and Byelaws, where the context permits, words importing the masculine

shall include the feminine and words importing the singular shall include the plural and vice versa.

19. Club Finances:

(a) A Bank account shall be opened or maintained in the name of the Haig Angling Club (the

Club account). The Club account signatories shall be the Chairman, the Secretary and the Treasurer. No monies shall be drawn from the Club account except by cheques signed by two of the three designated signatures, all monies payable to the Club shall be received by the Treasurer and deposited in the club account.

(b) The Club property shall be applied only in furtherance of the Objects of the Club. The

distribution of profits or proceeds arising from the sale of Club property to members is prohibited.

and expenses to any member of the Club and to any other person or persons for services rendered to the Club.

(d) The Club may provide related social facilities, sporting equipment, coaching courses

insurance cover medical treatments and other ordinary benefits of Community Amateur Sports Clubs, as provided for in the Finance act 2002.

20. Dissolution:

(a) A resolution to dissolve the Club shall only be proposed at a general meeting and shall be

carried by the majority of at least three quarters of the members present.

(b) The dissolution shall take effect from the date of the resolution and the members of the

Management committee shall be responsible for the winding up of the assets and liabilities of the Club

shall be transferred as follows:

- fish stocks, lock-up and tools within the club lock-up revert to the Landlord of the

leasehold property.

- monies and tackle revert to such local Charities and/or Community (Not for Profit)

Groups, as the Management Committee shall decide.

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(Est. 1983)

Haig Angling Club

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